Transforming Procure-To-Pay Process With Hyperbots Payment Co-Pilot

Introduction: Meet the Speakers

Michael: Hi, everybody! Thank you for joining us. Today, I'm Michael Van Patten, CFO of Summetry, a management consulting practice with experience across technology, manufacturing, software, and SaaS industries. I’m here as a partner with Hyperbots, exploring their AI-enhanced financial software products.

I’m joined by Ayo Fashina, founding Design CFO partner of Hyperbots.

Why Procure-to-Pay Automation Matters

Ayo: Automating payments and the timing of execution delivers benefits CFOs never thought possible. The Hyperbots Payment Co-Pilot addresses common pain points in finance teams globally.

Ayo: The process is often manual, with missed early payment discounts, delays caused by approval bottlenecks, multiple siloed payment methods without API bank integration, slow reconciliation, risk of duplicate or fraudulent payments, and weak audit trails.

What is Hyperbots Payment Co-Pilot?

Ayo: It’s a 24/7 AI agent that recommends the ideal payment date by analyzing invoices, balancing discounts and cash flow. It automates approval workflows through Slack or Teams, executes payments via bank APIs, posts transactions to your general ledger, and reconciles payments in real time.

It’s self-learning—the more invoices it processes, the better it gets.

• Invoice capture and data extraction

• Cash position & term analysis for optimal timing

• Payment timing recommendations for multiple options

• Flexible approval workflows with mobile support

• Bank integration to execute payments via wires or ACH

• Branded vendor remittance emails and portal notifications

• One-click bank reconciliation and auto-clearance in ERP

• Fraud and duplicate payment detection with fuzzy logic

• Hash-chained, searchable audit trail

Measurable Value of Hyperbots Payment Co-Pilot

Ayo: CFOs report increasing early payment discount capture from 23% to 78%, saving ~$68K annually on penalties, manual AP work drops by 80%, reconciliation speeds improve from days to same-day, and fraud write-offs reduce by up to $30K.

AI automates discount identification, payment runs, approval routing, bank exports, vendor alerts, reconciliation, and GL posting, enabling analysts to focus on exceptions and oversight.

Key Functional Capabilities

• Early discount optimization and penalty avoidance

• Multi-level, mobile-enabled approval workflows

• ACH, check, card, and wire payments via API

• Partial payment handling

• Real-time bank and GL reconciliation

• Fraud prevention layers

• Vendor portal notifications

• Comprehensive audit trails

• Multi-ERP compatibility

Ayo: Hyperbots is purpose-built for P2P automation, not a retrofit on old ERPs. It provides decision intelligence, integrates with Teams and Slack, consolidates payment rails, offers live reconciliation, built-in fraud deterrence, simple pricing based on transactions, quick 4-week rollouts, and autonomous operation.

Ayo: The Payment Co-Pilot automates the last mile of procure-to-pay, optimizing early payments, preventing fraud, cutting costs by over 80%, and delivering live cash outflow visibility.

Michael: Thanks, Ayo, for sharing these insightful details about Hyperbots and your experience.